Training ECLIPSE Data Collectors

We have now delivered training at four hospitals taking part in the point prevalence study and have had the pleasure of meeting many engaged and enthusiastic researchers and clinicians around the country who will be helping us with the study.

The half-day training sessions cover the study protocol, the data collection procedures and documentation, and using REDCap software for data entry. Where feasible the training has involved a practical session allowing data collectors to undertake some trial observations and get a feel for the data entry system. The data collectors have reported finding this helpful to get a better understanding of how the study will work in practice.

At each hospital those participating in the training have asked thoughtful questions, raised interesting issues for discussion and offered useful feedback, helping us to further refine our data collection tools, and improve our training materials and guidance. We are also capturing this learning in a Hints, Tips and Frequently Asked Questions sheet to ensure that each of our sites benefits from others’ experiences and ideas.

We are looking forward to further data collection at these sites, and to visiting more hospitals for training over the coming months.

Data Gathering at Our First Site

We have started data collection and entry at our first site, which is going well.  We have identified some interesting examples of minor deviations from local policy that have provoked debate among the ECLIPSE team regarding their significance and are highlighting the complexities of real life clinical practice.

We are using our experiences at this first site to review our data collection guidance for further sites. We are also creating a Hints, Tips & Frequently Asked Questions sheet for knowledge sharing between sites, and we’re creating a guide with examples of how to classify different discrepancies and errors to ensure consistent reporting across sites.

At our first site, we have found that our two data collectors are working together well as a team, with one recording the data on the collection forms, while the other looks at the infusions in place. When entering the data into the database, the observer who completed the forms then calls out the data and the other observer enters it. We have found this gives us a consistent approach and works well with the design of the data collection forms and the database.